Job Description

Montage Health’s application process has changed effective 12/20/2019.
If you submitted an online application prior to 12/20/2019, you will be required to recreate your profile information if you want to apply to any new positions. You will no longer have access to your previously saved profiles and applications. Current employees applying for transfer into a posted position must also create a profile.

  • CHOMP has been voted the Best Place to Work in Monterey County for 10 straight years
  • Excellent Pay and Generous Benefits including a Pension and Continuing Education Reimbursement
  • Excellent Team Oriented Culture
  • Free Gym for Employees

Job Description:

Position  Summary:   

Under the leadership of the department director and assistant director, the Senior Administrative Assistant is responsible for meeting preparation and coordination, fielding telephone calls from medical staff, patients and other departments within the organization, receiving and directing visitors, word processing and data entry, department document management, troubleshooting office equipment and managing office supply inventory.

The Senior Administrative Assistant also performs administrative and office management activities such as developing and updating office procedures, timely management and maintenance of departmental manuals and policies, proactively assisting with coordination of multiple meetings including logistics (room, audiovisual, food, other) and materials (presentations, handouts, agendas), coding and processing invoices, and non-wage budget reconciliation.

The Senior Administrative Assistant demonstrates excellent customer service and interacts successfully with CHOMP medical staff members, leadership, department directors, supervisors, staff and volunteers. They actively assist the team with logistics and communications coordination during an unannounced accreditation or regulatory body survey.

Experience:

Three to five years of experience in advanced administrative assistant capacity. Must have strong communication skills. Demonstrates excellent business writing skills, including format, grammar and syntax. Advanced computer skills are required as well as internet research ability. Intermediate understanding of MS Office Suite (Word, Excel, PowerPoint and Outlook). Demonstrated ability to quickly learn new software applications (e.g., Crystal) and use in daily activities. Exercises initiative and follow-through on projects for timeliness, completeness; quality of final product must be uniformly excellent. Working knowledge of medical terminology.

Education:

Completion of some college or business courses is preferred.

Assigned Work Hours:

Position Type:

Regular

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online